Settlement planning is one of the more time consuming tasks of a sponsorship undertaking. IRCC needs to see that every facet of resettlement has been considered and that there is a plan in place with enough flexibility that the task will be completed even if unforeseen issues arise.
It is best for different members of the Core Team to be responsible for different aspects of settlement i.e. transportation, schooling, language training, medical, housing, etc.
Take the time to do the research, to make the phone calls, to do the leg-work necessary to become informed as you prepare to walk with newcomers through their first year of resettlement in a new country. Contact settlement providers in your area and consider what you need to know about your community that will be useful for newcomers.
Once the template has been personalized for your community, send it to your SAH for a completeness check as part of the "Required by SAH" documents.
When the family arrives, this will become a living document, changing as required and as unforeseen situations arise, and as newcomers become more independent.